Trainee - Corporate Services - R3 Unit

The Corporate Services Unit is one of the key supporting units of the Agency. The Unit provides services to internal and external stakeholders with a high service-oriented mind set. The services provided include Meeting Support Services, Building Maintenance and Physical Security as well as Environmental Compliance and e-Resource services. The trainee will join the Meeting Support Services team.

Assignment

• Provide administrative, logistical and secretarial support to meetings and events organised by ECHA.
• Liaise with other staff responsible for meetings and conferences.
• Explore and analyse the use of the main tool used in ECHA for organising meetings (ELM) and propose improvements in the processes.
• Learn the virtual meeting technologies used by ECHA and assist users when they need to join.
• Support the administration of the reimbursement claims by responding to reimbursements related inquiries and collecting the necessary documentation.
• Prepare reports.

Profile

• Completed university degree, preferable in the area of Administration, or Hospitality management.
• Service orientation.
• Excellent organisational skills and attention to detail.
• Problem solving skills, often with a tight timetable.
• Capacity to interact with internal and external stakeholders in a multicultural environment.
• Experience in using MS Office tools.
• Good communication and interpersonal skills.
• Aptitude for teamwork.
• Good English skills both written and spoken (as this is the working language of the Agency).

Starting Date: 1 March 2027

Duration: 6 months

Deadline for applications: 2 November 2026 at noon 12:00 Helsinki time
(11:00 a.m. CET)